Introduction & Getting Started | Opening & Saving | Standard Toolbar | Formatting Toolbar
Paragraphs, Headers/Footers, Images

Formatting Text/Paragraphs Using Toolbars:
In a word processing program such as Word, there are numerous options available for presenting your text. This part of the tutorial will guide you through several of the important features in Word that will allow you to edit, modify, and display text (and non-text) components.

The Standard Toolbar:
Word allows all toolbars to be customized, so you may not find all options listed here. There are several buttons that may or may not appear immediately in your version of Word. Use the following graphic as a guide to the Standard Toolbar.

1. New Blank Document:
   To begin a new document, click on the New Blank Document icon, shaped like a blank sheet of paper.
2. Open:
   Clicking on this icon opens up a previously saved document on your computer.
3. Save:
   Clicking on the Save icon saves the document you are currently working on. If you are saving a document for the first time, you can click on this button. However, if you want to save a new file from a preexisting document, then you must go to the menu bar and select “File” >> “Save As” and give the file a new name. When working on any document, you should be sure to save frequently, so that you don't lose any work.
4. Permission:
   Microsoft has enabled Information Rights Management (IRM) within the new version of Word, which can help protect sensitive documents from being copied or forwarded. Click this for more information and options.
5. Print:
   Clicking on the Print icon automatically prints the document currently active in Word. If you wish to explore more print options, then go to the menu bar and select “File” >> “Print.”
6. Print Preview:
   To get an idea of the appearance of your document in print before you actually print it out, you can click on this icon to view your document from a zoom-out distance.
7. Spelling and Grammar:
   Clicking begins a review of your document in search of spelling and grammatical errors that may need to be corrected.
8. Copy:
   Copy the current selection to the clipboard, which can then be pasted elsewhere in the document, or into a completely separate program/document.
9. Paste:
   Clicking on the Paste button inserts the text that has been most recently added to the Clipboard (the text would have been added there by Cutting or Copying). With Paste, you can either insert the copied text into a document or replace selected text.
10. Undo Typing:
    The Undo Typing button goes back and removes the last addition or change made to your document.
11. Insert Hyperlink:
    You may find that you want to make links to a particular web site, web page, or some other kind of online file in your Word document. Using the Insert Hyperlink button, you can turn selected text into hyperlinks. When the icon is clicked, a window will appear that will allow you to insert the URL (web address) of the web page you want to link to. You can type in the URL yourself or insert a preexisting bookmark. Once the link is inserted, the link in your Word document can be clicked and the web page will open up in a web browser.
12. Insert Table:
    When this icon is clicked, a small window will appear in the form of a grid of squares. Use this window as a guide to indicate how many rows and columns you would like your table to contain. Once selected, a table will automatically appear in Word. Clicking the Tables and Borders button will allow you to modify the table. To modify an aspect of the table, select, or place the cursor in, the area and apply changes such as borders and colors.

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